To add or edit Inventory Items, go to SETUP | PARAMETERS | INVENTORY ITEMS. When you click on Inventory Items, a list is displayed with all of your inventory items.
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To Add an Inventory Item: Click Add at the bottom right corner of the page and a new screen will appear with a blank form. There are two required fields, but we encourage you to fill out the information as completely as possible. The Description will appear on your website and guest folios. - *Item Code: Enter a code that describes the Group. Examples include SPA, REST, TRANS, DISC This I.D.is for Internal use only and will not be viewed by guests. I.D. must be alpha/numeric only. Do not use punctuation, symbols, or hyphens. Use a max. of 10 Characters, 5 characters or less is preferred.
- *Description: Enter a short description. This description will appear as the description in the drop-down list when adding a charge and on the Guest Folio. See Add Charge
- Group: Choose an Inventory Group to categorize the item in an Inventory Groups for the Add Charge drop-down list and the Item Analysis Report.
- Sell Online: If the status was set to "Yes", then the item would be available for guests to select as an add-on during an online booking process. Sell Online can be set to either "YES" or "NO" when using the item in a package rate. See Packages.
- Sell: Enter the dollar amount of the price of the item.
- Cost: Enter the cost of the item (optional)
- Unit: what Unit defines the Sell price? For example, 2 units Sell for $5.
- Sell at Checkin: Customers using Self Check-in/out can set this as an Add-on Item to sell during the Self Check-in process.
- Sell at Checkout: Customers using Self Check-in/out can set this as an Add-on Item to sell during the Self Check-out process.
- Online Deposit: Choose whether this item requires a deposit when a booking is made.
- Occupancy Rate: Optional- add a % rate if needed for a service charge to be automatically calculated for all items in the Group.
- Occupancy 2 Rate: Optional- add a % tax rate if needed for a service charge to be automatically calculated for all items in the Group.
- Tax Rate:
- Sort: Indicate a Sort # to order your list in the drop-down menu in Add a Charge drop-down list, as well as the order an Add-on Item will list when viewed by a Guest during Self Check-in/out if set to 'sell at checkin/out'. Thus, 1 comes before 2, 2 before 3, etc
- Notes: Optional
- Extended Description: Optional
Click Save when finished. To Edit Inventory Item: Click on the Item Code and make changes. To add a new item click Add in the lower right-hand corner and fill out the fields. In the example below, we are adding an Inventory Item for |