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The Owners Statement provides

a track

detailed tracking of debits (expenses) and credits (accommodation income) due to the

private

for each Owner Unit. This report is typically run at the end of a month or fiscal quarter to report bookings and corresponding financial transactions per unit.

The Owner's statement

may

can be

run for any time period in the past. The report will shows disbursements and bookings in the queried date range. Bookings shown are based on completed status and queried by departure date.
Anchor_Toc179420189_Toc179420189Add Charge Item Date
MyPMS offers an advanced feature that allows properties to select the System Date of a posting when using the Add Charge tool from the following screens
Folio
House Account
Group Folio
Quick Charge
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When enabled users will see a field below Amount that says Date.
The Date field will always default to the current system date, however users can manually select a date in the future.
This allows operators to post charges to a folio when adding a booking, but realize those charges on a date in the future.
Should an adjustment need to be made to a charge posted to a future date there are two ways to accomplish this. First you can simply use the Modify/Remove tool however the modification will post to the Transaction Report on the current system date, not the future date of the original charge.
If you want the modification to post on the same future date simply post a similar charge, with the correct future date in a negative quantity with the desired adjustment entered in the Amount field as a positive number.
Because of the advanced nature of this option it is disabled by default. To use this feature simply contact BookingCenter and request it to be enabled. Once enabled it is available on a site wide basis to all staff members. Please train your staff in the proper usage of the Add Charge Date Edit as determined by your business need.
There is no charge for this feature, however this feature is

generated for current, past or future date ranges. It displays the bookings and, debits and credits associated with the room number assigned to the Owner.

Each night of each booking is listed with the Nightly Rate in the column "Rate". If the booking is Active or Complete and Room Rent has been charged, the amount will appear in the column "Rent" with a corresponding commission due in the column "Credit".

If the booking has not been charged any Room Rent yet, then the "Rent" and "Credit" column will remain at $0.

It is important to note that if you are taking Group Bookings that include an owner owned unit or room, the transactions posted to the Group Master Folio will not automatically appear on the Owner's Statement Only transactions (debits and credits) posted to primary folio of  Individual bookings will display on this statement. For instructions on how to include the transactions posted to a Group Master Folio in a Group Booking, please see Owner's Statement - Group Bookings.

 

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Page Tree
rootOwners Area

 

To generate Owner statements, go to the Front Desk

  • Go to REPORTS | MANAGERS REPORTS and choose Owners Statement
  • Choose a date range (this can either be in the past or future).
  • Choose the Owner from the drop down list
  • Click on the format of the statement: HTML, EXCEL, CSV
  • Click generate report

The Statement displays transactions for COMPLETED bookings, ordered by departure date, during the Statement date range. Every night of each booking is listed with the Nightly Rate, Actual Rent charged and the commission due in the Credit Column. 

  • Rate: Displays standard nightly rate.
  • Rent: Actual rate charged for the night
  • DEBIT : Calculates the expenses charged to the unit AND the amount disbursed or paid to the Owner during the date range. 
  • CREDIT : Calculates the amount due to the Owner for commission. This is number is calculated with the commission % entered in the Owner information.

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provided 'AS-IS' and in the event of misuse of this feature BookingCenter staff is limited to providing guidance on how to correct the issue and move forward and is unable to provide developer resource to rectify incorrectly posted charges.

 

 

 

 

If you're looking for troubleshooting information, please try one of our Support Options!

 

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