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To Close a House Account Folio, there must be at least one charge and payment and the folio must be balanced at $0. When the Folio is balanced, a "Close this Folio" button will appear. If the folio is empty - with no charges or payments - then the "Close this Folio" button will not be visible and the Folio can't be closed.

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Customized Receipt Function: See, Customized Receipt Function Note: you must have the POS Module enabled to use these function

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Figure 1: Search Folio by Folio Name returns all folios with name.

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Figure 2: Search Folio by Folio # returns all folios with those numbers.

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To do this:

• Add a charge of $.01 to each 'empty' folio you wish to close and choose a receipt type like,  MISC charge
• Then Add A Payment of $.01 and choose a payment type like,  'Cash' or 'Write Off' .
• The folio is now balanced and the "Close this Folio" button will be visible.
• Click "Close this Folio" and the Folio will close and disappear from the Tabs in the House Accounts.
• View the transactions of the closed folio in REPORTS under Transactions Reports.

Note: When using this method to close a House Account Folio, the Transaction Report will show that there were x number of $01 MISC charges and payments ( 'Cash' or 'Write Off') for the day, so make the Night Auditor aware of why this was done.

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