A Balanced Folio means that the balance of the folio equals $0 with charges equaling or balancing out payments. Balancing the folio can be accomplished in several ways by adding charges, applying payments, giving refunds, giving discounts, etc. The Folio of every Guest Booking, Group Booking and House Account MUST BE BALANCED on the departure date in order to check-out a guest AND to complete the Night Audit. See Examples of Folios below. The system provides two methods to insure that all Folios are balanced and all payments are received before a guest can check out and the system date can be incremented to the next day. The two methods are:
Examples of Folios: Balanced Folio Charges=Payments | Unbalanced Folio Charges-No Payments | Unbalanced Folio Deposit- No Charges |
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