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Since the report keeps a running total of advanced deposits, the bookings will "drop off" the report when the booking checks in and is no longer in the future.
If you have posted and the booking is in the future, then it will appear on your Advanced Deposits Report (ARD).
The running total of Advanced Deposits on this report is also displayed on the Manager's Report.
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Here is an example:
On February 10 you take a booking for March 9 and your policy is to take two night's deposit, so you take $200 ($100 per night) and 'apply payment' to the booking. Your Advanced Deposits Report will list $200 from February 10 forth.
On March 9, the booking is checked in. At this point, the Advanced Deposits Report no longer shows the $200. It has been removed from your Advanced Deposits Report because it is now 'governed' by your booking. The folio now governs the $200.
Following this example, by March 10, the room rent for March 9 would have posted at $100 and thus, the $200 'advanced deposit' has now been reduced to $100 and after the second night's stay, the 'advanced deposit' has been used up entirely.
To run an Advance Deposits Report (ARD):
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