The Batch Settlement report displays all settled credit card transactions on the selected date or date range.This includes payments, refunds and credits. It does not report Authorization amounts, ONLY settled transactions. See MyCard Batch Settlement
BookingCenter records the date a batch settlement is run on the top of a batch report. For example, "Settled 11/22/15 9:11 PM by <user name>". This reflects the time that the batch was settled in Night Audit (Pacific Standard Time). See Understanding the Night Audit
If the charge shows up on your Batch Settlement Report, it has been processed; there is no need to audit a Batch Settlement report against a MyPMS© report!
To run a Batch Settlement Report:
- Go to REPORTS | DAILY REPORTS
- Click on Batch Settlement Report
- Choose Date: Choose a single date or date range. I.e. for a single date choose Dec. 1, 2015 and Dec. 1, 2015 in both the start and end dates.
- Choose the report format: HTML, Excel or Text.
- Click Generate Report
Batch Settlement Report displays the following information:
- Card Type: Credit card type i.e. VISA, MC, AMEX
- Guest: Guest Name as entered in the booking
- Folio: Folio # of booking
- Auth : Auth code
- CC#: last four digits of credit card number
- Amount: settled amount of transaction: payment or credit
- Transaction Type: Payment or credit
- User/Time: Displays the user who settled the batch and the time it was settled.
Batch Number: Batch number includes all credit card transactions settled in the batch.
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