House folios have the same functionality as the Guest folios, however they are NOT linked to a room number or Guest These folios may be created at any time and can be used to track transactions for a certain transaction areas such as, Gift Shop. The Primary Folio serves as your main House Account Folio and will always display as the default when you go to the House Accounts.
As soon as they are checked out, a new one is checked in. There is a check during night audit to insure all house folios have zero balances.The ability to Add, Edit, and Delete a credit card exists with a House Account,
Every time a charge is applied, a corresponding payment must be applied. For instance, you may apply a postcard charge of $1.00 plus $0.08 taxes. This will come to a total of $1.08. The user must now enter a payment of $1.08 to bring the balance to zero.
In the House Accounts, you can perform the following functions:
- Add New Folio
- Edit Folio Setup
- Add New Charge
- Add Payment:
- Transfer Checked Items
- Close Folio
There is one house folio that is of special note, the Missed Calls Folio records any phone calls that were not assigned to a folio because there was no guest checked in to the room. Administrative calls may also be logged here. Phone Calls that have a zero charge associated are not recorded anywhere in MyPMS.
You have the ability to print out individual receipts from the House Account. To use this feature, simply place a check mark next to the line item you would like to print out on the receipt, then scroll down and click "Print Folio".
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