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The Reports List is categorized in way that gives you the flexibility to custom data for marketing and planning. Please go to each section for a detailed overview and instructions on each report.

Daily Reports: Used by the Front Desk and Managers for reports on Arrivals, Departures, Cancellations, Booking Comments, Registration Cards and more.

Group Reports: Use to see a summary list of all of the Group Bookings in a selected date range and the details of the individual Guests in a Group Booking.

Housekeeping Reports: Run reports of OOO rooms and use to track Vacant, Dirty Rooms and Stayovers, etc. for the Housekeeping Staff. You can create a User Role that will give the User access to only these reports and none of the other areas of MyPMS. See User Roles and Functions

Managers Reports: Reports for tracking and analyzing Bookings, Occupancy and Revenue.The Reports can be run for a specific date or date range and sorted by various data such as source, agent and room type.

Accounting Reports: Provide a daily summary and a running month and year to date total of  all transactions: revenue, charges, and payments, etc.

Typical Reports used on a Daily Basis

Find a Quick List of the daily arrivals, departures and in house guests?

• Go to REPORTS | DAILY REPORTS and run an Arrivals, In House Guest Ledger or Departures Report.
• You can also use the Quick list function in the Front Desk

Which Reports should I run at the beginning and end of the day? We have a variety of Reports to fit your property needs, but here are some common daily Reports.

• At the beginning of the day: Arrivals, Departures, Housekeeping , Print All Registration Cards
• At the end of the day: Batch Settlements, In-house Guest Ledger, Item Analysis

Manager's Reports - Which Reports should Managers run at the end of the day?

• Managers Report
• Transactions
• Revenue Report

Below are a list of commonly referred to Abbreviations in MyPMS.

• ARD - Advanced Room Deposit, commonly referred to as an Advanced Deposit.
• ARC - Advanced Room Charge, commonly referred to as an Advanced Charge.
• ADR - Average Daily Rate. This is the Average Daily Rate of a booking, or bookings over a period of time. For example you have a three day booking with Friday arrival. The first night rate is $250, the second night rate is $250 and the third night rate is $175 the ADR is $215 (675 / 3).
• GBW - Group Booking Wizard
• RevPar - Revenue Per Available Room is an important metric relevant to the hotel industry. Often it is utilized as a primary statistic indicating the overall financial performance of a property. RevPar is calculated based on a formula of Occupancy % * ADR.