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The Occupancy Report provides a detailed historical report of daily occupancy by Room during a specific date range. This report is typically used to analyze past Occupancy %, ADR, REVPAR by Room. To see the details of the bookings summarized in the Occupancy Report, run the Bookings Production Report for the same date range. For a summary of the Sources of these bookings, go to the Bookings Report To see the Revenue generated during the date range, use the .Revenue Report.
Occupancy Report Rules
- The Room Revenue is calculated on actual Income of past bookings, see Revenue Report.
- You can choose to "Deduct Out of Order Rooms". Out of Order Rooms are deducted from the total number of rooms in the first column "Room" in the Report. For example, if you have 50 and 2 rooms are OOO on a given date, then 48 rooms will be used to calculate occupancy for that date. See Out of Order Rooms Reports
- Rooms that are set to "Ignore on Occupancy Report" will be deducted from the total number of rooms in the first column "Room" in the Report. See Rooms
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The Report contains the following fields:
Date: When run in a single or multi day query, each date will be broken down into a unique line.
- Occup %: Occupancy Percentage is calculated by dividing the number of occupied rooms by the total number of rooms.
- Booked: The number of Rooms occupied on that day.
- ADR: Average Daily Rate is calculated by dividing the total Room Revenue by the number of occupied rooms for the date returned.
- REVPAR: There are two industry standards for calculating REVPAR. 1) Total Room Revenue for the date range divided by total number of available rooms for the same date range. 2) Average Daily Rate multiplied by Occupancy %. We utilize method two in all reports and reach your REVPAR by (ADR * OCC%).
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