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In this step, you will enter your Room Types and assign the corresponding default Rate Plans allow you to create the different rate structures for the different room types you offer. The Rate Plans you setup here appear in guest folios, statements and anywhere your rooms are sold online like your website and OTA channels.

Rate Plans define unique rates for weekdays and weekends, the number of occupants, minimum length of stay, etc.   In Step 5 we will create the room types and apply these to the Rate Plans in this step.

This section will walk you through adding your basic rate plans for the specific rooms associated with your room types, including features and discounts.

There are two steps to complete in this section. 

just created in the previous step. Think about how you group Rooms by “type” with basic descriptions, bed count and max guest count.

A Room Type is a group of similarly priced Rooms which have a common description like Queen, or represent a unique room like Romance Suite.

Add as many Room Types as needed. To see the Room Types you have created, click on “View Room Types”. If you need to add another Rate Plan, go back to “Rates”.

Each Room Type will have an inventory of Rooms available which will be added in the next step, Rooms. When you are finished, go to the next step to set up your rooms.

 

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Example of Rate Plan:

  • Rate ID: QUEEN
  • Rate Description: Queen Room
  • Rate Number of Guests Field. (If the rate applies to the first 2 guests, enter "2" in this field.) Each Additional Guest Charge can be added below in the Extra Adult, Child, Infant Fields.
    • Rate Type: Use Per Person to enable the Additional Guest Pricing.
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    Example of Room Types

    Remember that Room Types is a way to group similarly priced bed configuration rooms.

    • An example for a hotel/motel a room type could be: QUEEN -  Queen Room, DOUBLE - 2 Double Beds or King - 1 King
    • An example for a Bed and Breakfast that has unique rooms could be a SUITE - Romance Suite, COTTAGE - 2 Bedroom Cottage, RIVER - Riverfront

    Complete Step 5 - Room Types

    This section of the Wizard will walk you through adding your room types with basic description, bed count and max guest count etc. Once you have your Room Types defined and added here, we will identify the rooms or room numbers associated with these types.

    Add Room Type

    Room Type(s) is a common description for a group of Rooms, or may represent a single Room. Once the basic Room Type information is entered here, you will be able to add details and manage options like  bed count and minimum length of stay in your PMS. To view a list of the Room Types you have set up, click Save and Continue or click the View Room Types link.

    • Room Type ID:  Enter a combination of letters or numbers

    Enter your Rate Plans

    First, choose your “weekend days”. This will allow you to automatically enter different rates for weekends. By default we have set the weekend days to Friday and Saturday, but you can change these settings here. Click “Add Rate” tab once you are done.

    Now, enter your first rate plan. Click the help icon for instructions on each field.

    • Enter a Rate ID, up to 8 Characters, and a description for each rate plan room type that will correspond with a selected Room Type. For Example _Standard Queen Rate would correspond with a QUEEN room type.
    • Then, choose Per Person or Flat Rate.  The per  person option allows you to charge for extra guests.
    • Enter the weekday, weekend and weekly rates. If you do not have weekly rates, just enter the weekday rate.
    • If you chose “per person” rate, then enter the amount you charge for extra Adults, Children and/or infants.
    • Repeat this process until you have added all of your Rate Plans.

    To view Rate plans or make changes, click “View Rate Plans.” 

    Click ‘Continue’ once you have entered all of your Rate Plans.

     

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    • , 2QUEEN, SINGLE or GARDEN
    • Description: The description will be visible to your front desk when making booking and to guests on your BookingCenter website booking engine. For example, 2 Queen Beds, 2 Single Beds, 1 King or Garden Suite
    • Default Rate ID: From the drop-down menu, choose the default Rate Plan for this Room Type. You will see the rate plans that you created in Rates.  For Example, RACKQ
    • Max Guests: Enter the maximum number guests for this Room Type. If the Room Type allows more than the per person # in the Rate Plan then any additional guests will be charged the Extra Adult Charge. For example, if this QUEEN2 Room Type can accomodate 3 people and the RACKQ rate is set to 2 persons at $100, then the 3rd guest will be charged the extra guest amount of $20.

    Click ‘Continue’ once you have entered all of your Room Types.

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    To view Room Types or make changes, click “View Room Types.”

    • To edit a Room Type, double click on the Room Type and edit.
    • To delete a Room Type, click Delete to the right of the Room Type.

     

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