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Now configure the taxes that you just named in System Labels. You will see the label you entered for your Primary and Secondary taxes appear here. For example, if you entered "Occupancy", then the label in the Tax Configuration will read "Occupancy Tax".

There are two main taxes, the Primary and Secondary tax. When these taxes are enabled, tax is automatically calculated on room rent in bookings and posted to guest folios.

You can enable one or both of the Primary and Secondary taxes depending on your needs.

Choose the primary currency to use in across the system. Then, enter the primary and secondary taxes related to your accommodation cost and choose settings.  Additional taxes including tax on tax, or tax+, can also be added later.

If you have either Primary or Secondary Tax enabled,   the values of these fields will automatically populate the RENT item and taxes will be calculated and posted to the guests guest folio when room rents are posted. It is critical that your primary and secondary tax fields are using the correct values for your business.

Additional taxes or flat fees can be added later in MyPMS and applied to Room Rent and/or applied to inventory items. This is useful for flat fees or sales tax on inventory items.

To change the name of your taxes, go to Custom System Labeling.

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Complete Step 3 - Tax Configuration

  • Primary Currency: Choose the currency you will use in your daily operations. This will be used in MyPMS and on guest bookings.
  • Apply Tax to Deposits: This is applicable only on the Booking Engine (Not through GDS or OTA connections). To calculate taxes on deposits taken for online bookings on your website, choose "Yes".
  • Tax Settings for Primary and Secondary Taxes: Note, If you do not have Secondary Tax, then choose Use Tax, "No".
    • Use [Tax Name] Tax: Do you want to use this tax?  Choose "Yes or No". To enable this tax to automatically calculate on room rent for guest bookings and folio charges, choose "Yes".
    • [Tax Name] Tax Rate: The tax rate is displayed as a number representing the
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Enter your Taxes.

  • First,  determine whether or not you need the tax rate function by choosing Yes or No.
  • Then, enter the tax rate as a
    • percentage, i.e..
    15 for 15%Finally, choose whether or not you want your Room Prices to include this Tax by choosing Yes or No.  If you do not have a secondary tax, then leave blank and choose No in “Use this Sales Tax”.
    •   19 is a 19% tax rate. To edit the tax rate, go to the next step
    • Prices include [Tax Name] Tax: Do you want the Room Rates to include Tax? Choose "Yes or No". To itemized your Room Rent and Taxes and have Rates appear without tax included, choose "No".
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Here is an example of Occupancy Tax posted to a guest Folio. The Occupancy Tax appears on the folio, guest receipts, booking confirmation, etc.

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