The Occupancy Report provides a historical report of occupancy by Room during a specific date range. This report is typically used to analyze past Occupancy %, ADR, REVPAR by Room. There is a one year date range limit. Reports can be run for one year at a time, starting on any date you choose (past or future), but will be limited to one year. To see the details of the bookings summarized in the Occupancy Report, run the Bookings Production Report for the same date range. For a summary of the Sources of these bookings, go to the Bookings Report To see the Revenue generated during the date range, use the Revenue Report.
Occupancy Report Rules
- The Room Revenue, ADR and REVPAR is calculated on actual Income of past bookings calculated from RENT postings on the folio for the bookings charged, i.e. real Room Rent postings rather than how the booking was sold. Bear in mind this will render the Occupancy report financials to 0 for running in the future or even current date.
- See 'revenue' for the same date range in the Revenue Report. See Revenue Report.
- If you check "Deduct Out of Order Rooms", then Out of Order Rooms are deducted from the total number of rooms in the first column "Total Rooms" in the Report. For example, if you have 50 rooms, and 2 rooms are OOO on a given date and you choose to deduct out of order rooms, then 48 rooms will be used to calculate occupancy for that date. See Out of Order Rooms Reports
- Rooms that are set to "Ignore on Occupancy Report" will be deducted from the total number of rooms in the first column "Room" in the Report. See Rooms
- To see 'revenue' during the same period, go to the Revenue Report and run it for the same date range. NOTE:There are times when Night Audit timing may cause discrepancies in the Revenue and Occupancy reports. Occupancy and Revenue are different reporting paradigms and not intended to be equal at all times. Revenue is RENT posted to a folio during a specific time frame. Occupancy is ROOMS occupied. See this KB Article for further explanation.
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