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System restrictions by User Role:

  • Manager Admin: Sr. Night Auditor: Able to perform Night Audit; No access to Setup; Full access to all Setup functions and Reports and enables all 3 AdminTab columns of Reports.
  • NIght Audit: Able to perform Night Audit; No access to Setup; Full access to all columns of Reports.
  • MyGuest Only: Access to MyGuest Guest Request System
  • Manager Admin: Enables all 3 Admin features: Front Desk Layout, New Booking Window, and Housekeeping customization.
  • Manager: Full access to all Setup functions and all Reports.
    Sr. Night Auditor: Able to perform Night Audit; No access to Setup; Full access to all columns of Reports
  • Housekeeping Admin:  This Housekeeping function makes it easy to organize Rooms into Groups and customize the Housekeeping area on the Front Desk.  Admin | Housekeeping
  • Housekeeping: Access only to the Housekeeping section.
  • Group Manager:  Access only to Group Bookings.
  • Night Auditor: Able to perform Night Audit; No access to Setup;  Access to only first 4 columns of Reports.
  • Front desk: No access to Night Audit or Setup. Access to only the first 3 columns of Reports.
  • Group Manager: Allows access to Group Bookings and Reports.
  • Housekeeping Admin: Access only to the Housekeeping section, Daily, and Housekeeping Reports and enables only the Housekeeping option in the Admin Tab.
  • Housekeeping: Access only to the Housekeeping section, Daily, and Housekeeping Reports.

User dependent restrictions:

  • Allow manual entry of Rates: Allows user to manually change a Rate. 
  • Allow Overbooking: This allows the user  to book beyond your current availability. Recommended setting is "No"
  • Settle Credit Cards: Displays the "Settle Credit Cards" button in Night Audit. (Must be signed up for MyCard Credit Card Payment Gateway)
  • View Manage Credit Cards Screen : Displays the "Manage Credit Card" link in the Booking Details.  Should you wish to not allow a User to view the full credit card numbers, this is how to disable their access to viewing anything other than the 'last 4 digits' and expiry.
  • MyGuest Access.  This allows you to establish whether a User can login and/or use the MyGuest 'app' explained at: http://hotel.bookingcenter.com.

 

Learn more about Adding and editing Users.

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