The Manage Rates screen replaces the Seasons option. Rather than having to define multiple individual seasons for a year in advance BookingCenter has developed the Manage Rate option to allow All Rate changes and Rate Restrictions must be done in the Manage Rates area. The Manage Rates feature allows you to quickly and fluidly set special conditions (price surcharges and minimum stays) for a specific day or date range up to 57 weeks in advance. Often, this is used to manage rates for peak periods – Long Weekends, Special Events, Holidays, Weekly Rates, etc. If you don't have a need to adjust your default rates skip this section. Each Rate Plan must be managed and prices need to be adjusted for each time frame. The changes made here do not effect the Default Rates. See Default Rates All Rate Plans must be managed individually. To get started, follow these steps. - Go to RATES | MANAGE RATES. See figure 1.
- Choose the Rate Plan to manage from the drop-down list and the date range, then click Display Rates. A screen will automatically appear with the Rate Plan Information by Date. See Figure 2. below.
Figure 1. Choose Rate Plan  Image Added
Managing Rate Plan
When you select a rate and a time frame and press Display Rates, the system automatically loads the rate for that time frame. If you've never edited the rate or stay options for that time frame the system loads the Default Rate Once you are ready, you must go to each Rate and adjust prices as needed for each time frame.
Managing a rate
In this rate screen you can set your rates to clone this specific weeks settings for up to 57 weeks in the future. You can do this by selecting the rate and the starting and ending day (shown here as a single week) you wish to manage and clicking Display Rates.
 Image Removed. See below for details on managing Rates. Figure 2. Manage Rate Plan  Image AddedTo make changes to your Rates, follow these steps: - First choose your date range and click Display Rates. This can be any length of time up to 57 weeks in the future. Click display Rates and then double check that you have the correct date range in the blue box below the grid. In Figure. 2 example, The Date Range for the AAA Rate is Sept. 15-Sept 21, 2014.
- Make changes in the following three sections:
Daily Rates: - Enter the new $ Rate in the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with $75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change.
- Enter any changes to Extra Adults, Children and Infants
- Click Save to save changes
Weekly Rates: - Enter the new $ Rate in the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with $75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. If you do not have unique weekly rates, enter the same as the Daily Rates.
- Enter any changes to Extra Adults, Children and Infants
Restrictions: - Minimum Stay: Enter the Minimum days of the stay. For example, if you require a 2 night stay over the weekend, enter 2 in Friday and Sat.
- Maximum Stay:
- Closed to Arrival: Check the closed box if this rate is NOT available on that particular day. For example, you have a special rate for the month of July, but you do not want it available on Sat.
NOTE:  Image Removed
Once you have selected all variables and pressed Display Rates the Manage Rates window will populate with all current details for that rate as shown below.
The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field.
Tip: Clicking the 'Fill' box will make all entries for that row the same as the first entry. This can be a real time saver..
Examples of Rate Plan changes: |