In this step, you will allocate Step 2 - Allocate Room Types to your Group Booking to take them out of availability. In this section you will allocate the number of Room Types needed by the Group. The allocations entered here . These allocations will only reserve availablity availability in your the Room Types, not individual Rooms. The availability adjustment will be shown on your Tape Chart, but will not be seen as individual bookings until a guest books one of the Rooms allotted to the Group.Select how many rooms will be allotted to this group by room type, and date Understanding the Allotment Grid
- Date Range: The dates of the Group Booking are shown in the top row of the Grid.
- Room Types: The left column contains the Room Types.with a number in parentheses. This number is the total number of Rooms available in this Room Type.
There are two types of Allotments Allocations available:
- Hard AllotmentAllocation: The hard allotments will actually take rooms out of inventory and give them to this group.
- Soft AllotmentAllocation: The soft allotments will allow the group to book up to X rooms at the negotiated rate. Af
Entering Allotments: Date Range: The dates of the Group Booking are shown in the top row of the Allotment Grid. Room Types: The left column contains the Room Types.with a number in parentheses. This is the total number of Rooms available in this Room Type. Allotments: Allocating Rooms: Enter the number of Rooms will be allotted to this group by room type and date. - In the Room Type row, you will see the number of Rooms available in that Room Type on the Date of the Booking (Highlighted green). This number does NOT include any hard allotments already entered for this group.
- Enter the total # of Rooms to allot to the group. This # must be equal to or lower than the # shown in the Avail: (green highlight) up to the total available rooms in each cell. ter this number of rooms has been met, no more bookings will be allowed on this group.
- For a full explanation of hard and soft allotments,
please refer to the allotments section.Release Date: Below the Allotment Grid, you will see an option to set a "Release Date". This function gives you the option to release the Room Types you allocated to Hard Allocation (and therefore availability) At the bottom of the page is a place to enter the release information. Any rooms that have not been reserved by the date you indicate in this field. On this date, the Room allotments will be released to general inventory. The Rate plans set will also be released UNLESS to choose to the "Release to Soft" option. Release to Soft: The and the rate will no longer be valid UNLESS the "Release to Soft?" box is checked, then " options gives you the option to release the Hard allotments will be released to soft allotments. This would mean that and covert them to Soft allotments. by doing this, the availability is no longer guaranteed, but the rate will be available up until the departure date of the group. By default the system selects the group arrival date as the Release to Soft date, however you may choose any day desired through the date picker. |