To apply payments to individual Statements follow these steps.
Step 1: Show Statements (OPEN) After you have chosen the AR Account/Company, you will see a list with the Open Statements his will show you a read only view of all payments made against the line item, including date, payment method, user who posted the payment and the amount.Once the account has been selected, you are directed to the Uninvoiced page for that account. Receivables on an AR account can be paid in by each individual receivable or a single payment for the entire invoiced amount. In the example above there are two outstanding receivables.
321945There are several options at this point. To pay off an individual charge click the circular arrow to the right of the charges balance and the pay amount will be auto entered and the AR balance will be recalculate. Next choose which payment method to use, normally a check or a credit card and click Apply Payment. The the A/R system will make payments to the Folios and if it is a credit card payment, authorize the amount. Any authorization errors are displayed to screen. The example below shows a cash payment being received and applied against the charges for booking 161766 and folio 2664.
Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs.
You can also transfer charges to a new statement by putting a check in the box next to the desired charges and selecting New Statement from the Transfer checked items to drop down. The system will automatically create a new statement and move all selected charges and a new statement will show up under the AR account.Step 1: Show Statements (OPEN)
Step 1: Show Statements (OPEN)  Image Removed
- While managing an individual statement you can print a copy of that statement by simply clicking Print Statement in the upper right hand corner. To view the payment history for any line item click the history link.
2: Click on Statement to apply payment: Once the account has been selected, you are directed to the Uninvoiced page for that account. Receivables on an AR account can be paid in by each individual receivable or a single payment for the entire invoiced amount. In the example above there are two outstanding receivables.
321945There are several options at this point. To pay off an individual Image Added - While managing an individual statement you can print a copy of that statement by simply clicking Print Statement in the upper right hand corner. To view the payment history for any line item click the history link.
To apply a payment:
To apply a payment for the Total charge click the circular arrow to the right of the charges balance Balance and the pay amount will be auto entered and the AR balance will be recalculaterecalculated. Next choose which payment method to use, normally a check or a credit card and click Apply Payment. The the A/R system will make payments to the Folios and if it is a credit card payment, authorize the amount. Any authorization errors are displayed to screen. The example below shows a cash payment being received and applied against the charges for booking 161766 and folio 2664.
Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs.
You can also transfer charges to a new statement by putting a check in the box next to the desired charges and selecting New Statement from the Transfer checked items to drop down. The system will automatically create a new statement and move all selected charges and a new statement will show up under the AR account.
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