Once the account has been selected, you are directed to the Uninvoiced page for that account. Receivables on an AR account can be paid in by each individual receivable or a single payment for the entire invoiced amount. In the example above there are two outstanding receivables. 321945There are several options at this point. To pay off an individual charge click the circular arrow to the right of the charges balance and the pay amount will be auto entered and the AR balance will be recalculate. Next choose which payment method to use, normally a check or a credit card and click Apply Payment. The the A/R system will make payments to the Folios and if it is a credit card payment, authorize the amount. Any authorization errors are displayed to screen. The example below shows a cash payment being received and applied against the charges for booking 161766 and folio 2664. Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs. You can also transfer charges to a new statement by putting a check in the box next to the desired charges and selecting New Statement from the Transfer checked items to drop down. The system will automatically create a new statement and move all selected charges and a new statement will show up under the AR account.
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AR Accounts
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