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Default Rates is where you will create all the rate plans for your property. Create as many Rates as needed. Only 1 Rate will apply to each Room Type. Later we describe how special rates can apply to Agent Bookings.
Anchor_Toc116026647_Toc116026647 Flat Rate or Person Rate
There are 2 types of Rates:
Flat Rate - is a single price for all occupants up to the capacity of the room, i.e. $92 per night no matter how many guests.
Per-Person - has a base rate for the first X guests plus an additional guest rate, i.e. the first 2 guests pay $80 plus $12 for each additional guest up to the capacity of the room. There is an option to set a different rate for extra adults and extra children.
Each Rate has 3 Price rules – Weekday, Weekend and Weekly or Extended Stay. This allows you to set different rates depending on the day of week and length of stay.
Weekends - To define a Weekend, go to General Settings – tick the box to include Fri, Sat and/or Sun as weekends. You must include a value in the Weekend price column. If you have the same rates for weekdays as weekends, then enter the same value in both columns.
Weekly or Extended Stay – this rate applies to stays equal to or greater than 7 nights. Enter the nightly value in this column. For example if you charge $1,400 per week – the Extended Stay Rate is $200.
*You have the option to turn off Extended Stay rates. Go to General Settings and tick "Use weekend prices even during weekly ("extended") stays". This will cause the system to add up each night's rate

The Default Rates area displays a list of all of the Rate Plans you have created for your property. Here you can create a new Rate Plan and modify the Description of an existing Rate Plan, but any actual Rate changes must be done in Manage Rates and Manage Restrictions

Create as many Rate Plans as needed and then allocate these RatePlans to Room Types in the specific channel that you want to offer the Room Type/Rate Plan allocation ( see Manage Agent Relationships). Although each Room Type can only be assigned one default Rate Plan in the Room Type List (see  Room Types),  multiple Rate Plans can be allocated to the same Room Type for seasonal rates and promotions. See Agent Relationships and Promotions

When setting up a default Rate, think about the different  Room Types you offer and how the rate plans will apply .Oncethis default Rate is entered, you can manage rate changes and length-of-stay options in Manage Rates. After you have set up the Rate Plans,  create the Room Types to associate with the default Rates.

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There are two types of Default Rates:

  • Single Parent Rate: A Parent Rate Plan is setup with unique Restrictions that is managed independently in Manage Rates.Add Single Parent Rate
  • Child Rate Plan: A Child Rate is a rate plan that is setup under a Parent Rate Plan and "linked" to the Rate of the Parent Rate Plans. Any Child Rate can be allocated to your front desk or website in Agent Allocations. By creating a Child Rate with a positive or negative percentage (%) linked to a Parent Rate, you can easily manage rate tiers automatically. Child Rates are typically used to give automatic discounts for special rates like AAA or to increase rates to individual channels like OTA or Agents. Add Child Rate

Use the "Group" field in the Default Rate Plan to group or categorize your Rate Plans for easier management and selection at the Front Desk when making a Group Booking or using "Booking by Inquiry" to create an individual Booking.

Inthe example below, The Queen Rate Plan is assigned to the Queen Room Type. This will appear as the standard rate plan for all Rooms in the Queen Room Type. To create a Special, discounted rate or package for the Queen Room Type, firstcreateanew single rate or child rate and then allocate the additional rate plan in the Agent Allocations (RELATIONSHIPS|AGENT RELATIONSHIPS). See Agent Allocations. Or, in a Package. See Packages

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  • Rate I.D.: Rate ID will be seen in the Rate Plan drop-down list when making or editing a booking.
  • Rate Description: Rate description will be seen in the Rate Plan drop-down list when making or editing a booking.
  • Rate Group: Rate Groups are created primarily for Group bookings to apply a set of rates that correspond to a Room Type. See Add Rate Group
  • Rate Type: Per person refers to the # of people included in the Room Rate (typically 2). Thisallowsyou charge an extra fee for additional guests in the same room. A flat rate refers to a Flat Rateregardlessofnumber of people.
  • Parent/Child: Parent Rates are the main rates and can have child rates set up underneath them. See Parent Rates and Child Rates
  • Adult Day: This is the primary weekday Rate for the Rate Plan.

 

 

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titleWhere will I see these Rates?

Default Rate Plans are used when making bookings from the Front Desk, Website, Online Channel Connections andAgents. The Rate Plan is only available to the Channel it is allocated to in Agent Relationships. Therefore, after the Rate Plan is setup, it must be allocated with the correct Room Type to the correct Channel in Agent Relationships. This includes Rate Plans available to the Front Desk when making a New Booking. The Rate Plan drop-down menu will only have the Rate Plans that have been allocated to the channel "MyPMS Front Desk" in Agent Relationships. Allocate all of the Rate Plans you want to make available to a particular Room Type in a specific Channel. Ie. If you want a RACK and a AAAavaialble for the Queen Room Type, then allocate the Queen Room Type with both Rate Plans.

 

to make a total booking cost.  Default Rates
Tips - I always work out rates with pencil and paper before I enter anything into the computer. *You must create Rates before you create Room Types.
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Default Rates

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