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Because BookingCenter is designed for properties to manage simply, taking advantage of the with daily checks built-into MyPMS, we reduce the complexity for Users and avoid complexity of managing the Accounts Receivable and Advanced Deposit liabilities accounts in your GL. When issuing Payments and Charges to Folios, as well as Cancelling and Editing Bookings, the traditional Guest Ledger and City Ledger required Users to allocate these events to specific GL code(s) to decide what account to credit/debit.  Instead, because of the checks built-into MyPMS, GL automation keep the daily activity 100% accurate, while avoiding duplication of managing the Accounts Receivable and Advanced Deposit liabilities accounts in both the PMS and the GL.  When automating your GL, BookingCenter does this by 're-setting' the daily Accounts Receivable and Advanced Deposit liabilities account totals, and then posting the new number each day.  For example, if the GL account for Accounts Receivable was $1,250 'yesterday', we read that total, offset it with a -1250 entry, then post the current (ie 'today') Accounts Receivable amount that was accurate as of Night Audit and detailed in the Accounts Receivable Aging report. We do the exact same thing with the Advanced Deposit liabilities account.  This saves a property a lot of accountant time and frees up staff to focus on guests and the art of hospitality - not allocating Payments & Charges to Folios and Cancellations & Edits to specific GL accounts to track these events in a GL system, 

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When the GL is automatically placed into your QuickBooks, an email summary will be sent that summarizes what was posted as follows:

From: BookingCenter GL Interface <admin@bookingcenter.com>
Date: Thu, May 29, 2025 at 12:00 PM
Subject: BookingCenter General Ledger Queue for JASONT on 22-MAR-2025
To: <Your GL Email>@bookingcenter.com

Item: RENT Value: 2444.00 Journal Entry created. ID: 552
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 553
Item: RENT Value: 2444.00 Journal Entry created. ID: 554
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 555
Item: RENT Value: 2444.00 Journal Entry created. ID: 556
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 557
Item: RENT Value: 2444.00 Journal Entry created. ID: 558
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 559
Item: RENT Value: 2444.00 Journal Entry created. ID: 560
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 561
Item: RENT Value: 2444.00 Journal Entry created. ID: 562
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 563
Item: RENT Value: 2444.00 Journal Entry created. ID: 564
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 565
Item: RENT Value: 2444.00 Journal Entry created. ID: 566
Item: Totals for Taxes Value: 366.60 Journal Entry created. ID: 567

When there is no GL data to report for a specific day, because there were no transactions for that date, the email will be as follows:

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