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The most comprehensive summary or "day-at-a-glance"of transactions is the Transaction Summary Report.  This report is often run  to see a summary of daily transactions:

The report format always displays the data in three columns. The date chosen in the date picker is the "Today" column with the monthly and year to date totals calculated from that date.

  • Today: Displays all transactions on date chosen in drop down list.
  • Month-to-Date: Displays all transactions from the first day of the month chosen to the date chosen in drop down list. For example, May 15 would give you all transactions from May 1- May 15.
  • Year-to-Date: Displays all transactions from the first day of the year chosen to the date chosen in drop down list. For example, May 15, 2015 would give you all transactions from Jan 1, 2015 to May 15, 2015.
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titleAccounting Reports

Children Display
pageAccounting Reports

This report is a historical report of transactions and should be run for a specific date or over a date range in the past. The room transaction data is generated from amounts actually posted to folios: Room Rent posted to folios during Night Audit and and Non-Room Revenue items manually charged.

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Children Display
pageAccounting Reports

This includes advanced charges and payments made to bookings.If the total amount for charges for a particular date does not equal the amount of payments received on that date, then look at what advanced charges and payments were taken. See  Advanced Charges Report (ARC). and Advanced Deposits Report.

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If further detail is needed on any specific category, then go to the Transactions Report and select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.

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The transactions displayed in the Transaction Summary Report can also be seen in the Manager's Report. This report is often run daily to see daily activity and transactions. The report provides a summary of daily, month-to-date and year-to-date totals of revenue, charges, payments, AR Accounts, ARC, ARD and Forecasted Occupancy.

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To run a Transaction Summary Report:

  • Go to REPORTS | ACCOUNTING | TRANSACTION SUMMARY REPORT
  • Click on Transaction Summary
  • Choose Date: Choose a single date. This date also determines the Month to date and Year to date data. I.e. choosing Dec. 31 would display the entire year in the Year to date column.
  • Choose the report format: HTML, Excel or Text.
  • Click Generate Report

The Transactions Report is divided into the following sections:

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Non-Credit Card Payments

Displays all payments taken including Cash, , Unknown, Write Off, Direct Bill, etc. and any receipt types you have created. See Receipt Types

Occupancy

Displays a summary of Occupied Rooms, Empty Rooms, Percentage Occupied, ADR, REVPAR and the number of Adults, Children, Infants in the bookings. To see the details of the Occupancy summary, see the Occupancy Report

Statistics

Displays a summary of booking information: Arrivals, Departures, In House, Reservations, Cancellations. To see details, see Daily Reports and the Booking Production Report

Advance Room Payment / Charge

Displays the running total of ARD (Advance Room Deposits),  And, the running total of ARC (Advance Room Charges), for details see Advanced Charges Report (ARC)

Accounts Receivable

Forecast

Displays future bookings by date, occupancy, occupancy %, room revenue, total guests. The only dates that will displays are dates that have bookings. For details, see Occupancy Forecast Report

To run a Manager's Report:

  • Go to REPORTS | MANAGERS | MANAGER'S REPORT
  • Click on MANAGER'S REPORT
  • Choose Date: Choose a single date. This date also determines the Month to date and Year to date data. I.e. choosing Dec. 31 would display the entire year in the Year to date column.
  • select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.
  • Choose the report format: HTML, Excel or Text.
  • Click Generate Report

 Taxes

Displays all taxes charged to folios during Night Audit. To see detail on Tax charges, use the Transactions Report .