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BookingCenter's Self Check-in System System lets the Guest update Booking Details, Add Payment Methods, Cancel the booking and complete the Self Check-in process details, payment methods, view policies, digitally sign documents and complete check-in from their mobile device. The Self Check-in function is completed in MyBooking, our secure Guest Portal. MyBooking is process is fully integrated with your PMS MyPMS with synchronized status updates, customized messaging and digital document signing.

Once your site is enabled for

, eSign - Digital Document Signing and optional SMS Messaging (subscription required).

The Self Check-in

, Tthe function

function is completed in MyBooking, our secure Guest Portal, the BookingCenter guest portal which allows the guest to view and update booking details and complete self check-in. Access to MyBooking is enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.

To

start the process

give the Guest access to MyBooking, the Guest is

sent (email and SMS)

sent a customized "Start Self Check-in" Letter (email and/or SMS) with a secure link to MyBooking,

the BookingCenter guest portal which allows the guest to view and update booking details and complete self check-in.

The secure link emailed to the Guest is unique to each Booking and, therefore will display the details specific to the that particular booking. The only exception to this is a multi-room booking under the same Guest Name with the same Arrival date. If a Guest has a multi-room booking, then all of the bookings will display when any of the self check-in links are clicked in any of the bookings. This gives the Guests the ability to view the details and check-in each booking.

If the Guest clicks on the Self Check-in link BEFORE the Check-in date, then the Guest will be able to Manage the Booking, but the Check-in button will not display. See below for the detailed information.

To learn more about how the Self Check-in process works, see Self Check-in | Setup Process

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When a Guest clicks on the Self Check-in link and logs into in to MyBooking, they can:

Complete Self Check-in (assuming all criteria is satisfied) ON Arrival Date. The Self Check-in process is designed to only allow the guest to start and complete Self Check-in ON the Check-in Date.The Guest will only see the Check-in button and be allowed to complete the process if all criteria has been met, similar to the check-in process in MyPMS. If the Booking Criteria has not been met, then the a message will display telling the guest what action to take I.e. Add Payment Method.
Manage Booking (Before and On Arrival Date)
- View and edit basic Guest Details
- Add or update the payment method, email, print or add to a calendar Booking Details of upcoming bookings.
- View Policies, Terms and Conditions
- Email or Print Check-in Details, Receipt and Digitally Signed Documents
- Cancel the booking

All changes made by the guest are automatically updated to MyPMS. When a guest cancels a booking in MyBooking, the booking will update in MyPMS and the status will change to Cancelled. Likewise, any changes made to Guest Details is automatically updated to the Guest Booking Information in MyPMS.

Below is a step-by-step User Guide for the Self Check-in - MyBooking.

The

In MyBooking - Top Header will always the following Booking information

Guest Name and Confirmation #
Arrival Departure Dates
Room Type
Room
Detailed Daily Room and Rate breakdown.
- Number of Rooms Booked
  - If the Guest has only one room booked, then only the booking details will display for that particular booking..
  - If the Guest has a multi-room booking, then ALL of the bookings under that Guest Name for check-in that day will display. The Guest can click on each booking to view and update details.

Below is a step-by-step User Guide for the Self Check-in - MyBooking.

Self Check-in Criteria

Room Not Assigned
Room Occupied (previous guest not checked out)
No Credit Card not in Guaranteed By

Then, depending on date of login and the status of the booking the criteria met in MyPMS, a message will display directing the Guest on what to do next or the "Check-in" button will display allowing the guest to check-in. Read below for a detailed description of what happens when a guest logs in to MyBooking.

Date of Login

If the Guest logs in BEFORE the Arrival date, then the guest will only be able to use MyBooking to update Booking Details and Payment Method, View Correspondence and Policies and Cancel the Booking. The "Check-in" button will not display to the Guest before the Arrival Date.
- This message will display to Guest "We are looking forward to your upcoming stay. Please check back on your check-in date to complete Self Check-in. To review or update booking details, use the links below."

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If the Guest logs in ON the Arrival Date,
- Then the "Check-in" button will display if all criteria is met in MyPMS.
- If the criteria has not been met, then a message will display to Guest with next action.
  - This message will display to Guest

Number of Rooms Booked

If the Guest has only one room booked, then only the booking details will display for that particular booking..
If the Guest has a multi-room booking, then ALL of the bookings under that Guest Name for check-in that day will display. The Guest can click on each booking to view and update details.

Self Check-in Criteria

Room Not Assigned

Room Occupied (previous guest not checked out)

No Credit Card not in Guaranteed By

- - "We are looking forward to your upcoming stay. Please check back on your check-in date to complete Self Check-in. To review or update booking details, use the links below. "

Check-in

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Update Guest Details

View Bookings

Displays a list of all upcoming Confirmed Bookings.

By clicking on a booking in the list, the booking details expand

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By clicking on a booking in the list, the booking details expand and displays detailed room type, room and rate information for each day of the booking. The Guest is also give the option to email, print, add to calendar or cancel the booking.

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Email/Print Booking Details

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Cancel Booking

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Past Stays

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Displays a list of all past Completed Bookings.

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By clicking on a booking in the list, the booking details expand and displays detailed room type, room and rate information for each day of the booking. The Guest is also give the option to email, print, add to calendar or print an invoice.

Cancelled

Displays a list of all Cancelled Bookings

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Booking Summary

Displays a summary of booking activity for the Guest with the following information.

Avg # of Nights: 2
Cancellation Ratio: 0%
Most Freq Room Type: Standard Queen
Most Freq Room: 220
Avg Rate: $225.00
Active Stays: 0
Total Stays: 3

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TAB 2: View Profile

Displays Guest Details as entered in the Booking Data Tab in MyPMS as well as additional fields for Dietary Requirements, etc.

The Guest can click Edit to enter more information or modify the existing information.

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TAB 3: Property InformationGeneral Information:Basic contact property Information, phone, address, Address of the property. The information displayed here is entered in MyPMS in SETUP | SETTINGS | SITE DETAILS. See Site Details

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Policies:

Deposit, Confirmation, and Cancellation Policy Message.The information displayed here is entered in MyPMS in SETUP | SETTINGS | MARKETING AND POLICIES. See Marketing And Policies

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Location Map:

Add/Update Payment Method	Correspondence and Statements	Policies and Terms	Cancel Booking
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Interactive map showing property location. This map is automatically displayed with your location. Location is entered in MyPMS in SETUP | SETTINGS | GENERAL SETTINGS. Under Geography Section - Latitude and Longitude. See General Settings

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