The advanced charges report are Advanced Charges Report gives you a running total of all Charges (Items) posted on folios for bookings where the Arrival Date is either TODAY (and check in has yet to occur) or still in the FUTURE. Thus, this lists all 'current liabilities' where you have booked a revenue category (such as a Spa service) but have yet to provide the service. before the check in date. Therefore, for a charge to appear on this report, it must have been charged to the folio of a future booking. See Add charge When a charge is made to a folio in advance of the arrival date, the transaction is automatically added to this Report. If the charge is a room rent charge, then you can find details of the charge on the Transactions Report. If the charge is for an item that you have set up in Inventory Items, then you will also see it on the Item Analysis Report The Advanced Charges Report report lists each booking with an advanced charge with the guest name, date of charge, guest name, arrival date, description and charge amount. Since the report keeps a running total of outstanding balances, the bookings will "drop off" the report when the booking checks in and is no longer in the future. If you have received payments If there has been a receipt of Payment (either via an online booking or an 'apply payment' event), and the booking or group booking has an arrival is in the future, that amount will then it will appear on your Advanced Deposits Report (ARD).When the booking checks in, these Charges disappear from your Advanced Charges Report. Thus, checking in a booking clears the amounts that had been listed as 'Advanced Charges'. The running total of advanced charges on this report is also displayed on the Manager's Report. Here is an example: On February 10 you take a booking for March 9 and you book a Spa appointment, so if you place add a Charge on the Folio for $200 and 'apply charge' to the booking. Your Advanced Charges Report will list $200 from February 10 forth. On March 9, the booking is checked in. At this point, the Advanced Charges Report no longer shows the $200. It has been removed from your Advanced Charges Report because it is now 'governed' by your booking.This is key to understanding the Advanced Charges Report. |