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1. A unique URL we provide that uses an API key to keep secure each client's data.  This string requires a customer to place a date into the string to receive the array of data for that specific day, and that data must be earlier than the current System Date.
2. BookingCenter can provide a simple web form that can be placed on your accountant's secure page that enables a date entry to acquire the JSON array.
3. "BookingCenter sends an automated daily email at Night Audit with the JSON embedded into an email so that it an can be human- or machine-read from whatever tool a customer uses.  This email is also a 'backup' file that can be kept for a long as necessary to validate what occurred at Night Audit on a given date.  

The subject of the General Ledger email will be "BookingCenter General Ledger JSON for <Property Name> on 21-OCT-2025". Note that the date shown on the email will be for the date that was prior to 'increment date', so will be 'yesterday' and the data will equal what can be viewed by running the MyPMS Transaction Summary report. In the example here, one would use Oct 21, 2025 to review.  Because the JSON will always equal the Transaction Summary data, one can always go backward in time to request the array again. Just as someone can go back and request the Transaction Summary report, for example, Oct 21, 2025.

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The Advanced Deposit number included in the JSON array is also, as in Accounts Receivables, always 'today'. The amount reported here will be whatever the Advanced Deposit report was as of the Night Audit event that triggered the JSON to be delivered.  Thus if a property was to run a past date for a JSON array, the Advanced Deposit will take 'today' and not attempt to assess what the Advanced Deposit amount was at that past date.   It is always 'now'.

QuickBooks Special Conditions: 

• The AR (account receivables) uses the special rules built into QuickBooks to include the 'BookingCenter AR' into the AR (accountreceivables) tools of QuickBooks.
• BookingCenter uses a generic 'current liabilities' account for the 'BookingCenter Advanced Deposits ' recorded each day as a single number from each day's GL posting.  There are no special rules/ tools for tracking Advanced Deposits in QuickBooks.

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When the GL is automatically placed into your QuickBooks, an , using the QuickBooks app called "BookingCenter to Your GL", an email summary will be sent that summarizes what was posted as to QuickBooks, and looks as follows:

From: BookingCenter GL Interface <admin@bookingcenter.com>
Date: Thu, May 29, 2025 at 12:00 PM
Subject: BookingCenter GL to QuickBooks result for MYPMSDO on 22-OCT-2025
To: <Your Billing Email>@<your domain>.

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