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Because BookingCenter contains all details about a property's current 'liability' for Advanced Deposits and Accounts Receivables, we treat these categories special. Some PMS systems attempt to credit and debit each Payment and Charge to attempt to keep the GL up-to-date with these two important liability accounts. But to do this accurately, each payment / credit to a Folio, as well as all cancellations and cancellation reconciliation, require that the operator makes a proper association for the Payment and Charge to update the GL with exactly what the payment, refund, or charge is supposed to credit/debit.  This is too much complexity for most Users of a PMS, and has no value to a property attempting to clearly understand their Advanced Deposits and Accounts Receivables liabilities.  Instead, BookingCenter uses 'now' to post the total of the Advanced Deposits and Accounts Receivables amount to the GL, and all detail can be found in the respective PMS reports: Advanced Deposit and  Accounts Receivable Aging.  

QuickBooks Special Conditions: 

• The AR (account receivables) uses the special rules built into QuickBooks to include the 'BookingCenter AR' into the AR (account receivables) tools of QuickBooks.
• BookingCenter uses a generic 'current liabilities' account for the 'BookingCenter Advanced Deposits ' recorded each day as a single number from each day's GL posting.  There are no special rules/ tools for tracking Advanced Deposits in QuickBooks.

Direct Bills 'paying' a Folio and Companies 'paying' their Accounts Receivables accounts.

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