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To view, add or edit Receipt Types, go to SETUP | PARAMETERS | R= ECEIPT TYPES. The screen will default to the Receipt Types list as= shown below.
Every booking requires a payment method to complete the Booking. These p= ayment methods are called Receipt Types in the PMS system i.e. Cash, check,= Visa, etc. Receipt Types can be added, edited or deleted and enabled to ap= pear on your booking engine. Note: MyCard users CAN NOT Delete or modify th= e credit card receipt types accepted in the system. See Credit Card Receipt Types
The payment method or receipt type is required when making a booking and= is selected in the "Guaranteed By" field. See Booking Information. They can also be selected in Reports or Search Bookings for Guest Data information.
Common receipt types include: Cash , Check, Deposit, Write Off, Gift Cer= tificate, VI (Visa), AX (American Express), CA (MasterCard), and DS (Discov= er).
To Add a Receipt Type: To Add a new Receipt Type, click= Add at the bottom right corner of the page.
To Edit a Receipt Type:To edit a Receipt Type, click Ed= it at the bottom right corner of the page.
Credit Card Receipt Types
Despite the fact that it is safe to give credit card numbers with bookin= gs, many guests are afraid. The Booking form uses 128 bit SSL encryption to= protect guest credit card details. You may wish to give them payment optio= ns that do not require providing a credit card. One option is 'Phone or Fax= '. This allows the guest to make a booking, print a special form that can b= e used to send follow up payment by phone or fax.
If you are using MyPMS's feature of being able to process credit cards t= hrough a payment gateway, you are able to make the deposit process automati= cally when guests make bookings online AND/OR when you use the 'Add Receipt= ' feature to a booking in the Members Area. In effect, this allows the syst= em to act as your credit card processing terminal by allocating authorizati= on and transaction IDs to each Receipt used that is marked 'credit card'. Y= ou may also wish to require use of the CVV2 (commonly called 'Card ID'). If= so you can enable this setting under Setup | Site Details.